Board of Governors of the Federal Reserve System

Data Dictionary

Item Number J843

Call confidentiality applies to FFIEC 031/041.

Data Description:

Includes expenses that are reimbursable to the Bank and miscellaneous amounts that the Bank has advanced or paid on behalf of others. Individual ledger accounts are maintained as necessary to facilitate control. Each is based on actual amounts with the exception of an account holding expenses that are estimated at the end of each month that will be reimbursed in the future.

For the most part, the accounts will represent claims for fiscal agency work performed for the U.S. Treasury (e.g., public debt operations) and for government departments and agencies. Other accounts consist of receivables due from employees such as loans or dining room charges and amounts due from others such as security deposits with airlines for the use of credit cards, losses incurred in the handling or transportation of currency that are expected to be recovered, or amounts due from Treasury for mutilated currency. Accounts may also be maintained for miscellaneous services rendered others and purchases of goods and services for other Reserve Banks or for other offices in own District.

Under ordinary circumstances, the amounts that are included in claims for expenses reimbursable or recoverable will represent a calculated part of items such as salaries, retirement contributions, furniture and equipment rentals, etc., that are paid initially by the Bank and included in gross expenses. In some cases, however, expenditures by the Bank are earmarked at the outset for reimbursement or recovery. Such expenditures are not included in the Bank's expenses and are debited directly to one of the receivable ledger accounts herein pending receipt of payment.

An account covering estimated fiscal agency reimbursable expenses is carried for the purpose of reflecting a more accurate current expense figure. The reimbursable expenses for the month are estimated at the end of the month and debited to this account and credited to the current expenses account. The following month, the estimated receivable is credited and the actual reimbursables are debited to this account. When funds are received from Treasury, generally quarterly, the balance is closed out.