Sign Up for E-Apps

Step 1: Complete and Submit the Necessary Forms/Letters

Authorizer Designation Form
Financial institutions that seek to submit application documents through E-Apps and agent firms that seek to submit documents on behalf of client banking organizations must submit an Authorizer Designation Form (PDF). The Authorizer validates the identity and access requirements of each Subscriber and ensures that the participant (agency or organization) and its Subscribers abide by the terms of the Certification Practice Statement.

Credential Request Form
A separate Credential Request Form (PDF) for each Subscriber requiring access to web-based Federal Reserve Bank data or systems must be completed. This form authorizes the Federal Reserve Banks to create a credential granting the designated individual access to the data and applications indicated. The Credential Request Form may be submitted simultaneously with the Authorizer Designation Form or at any time after the Authorizer Designation Form is on file. All financial institutions and agent firms that seek to submit application documents through E-Apps must request credentials (i.e., a digital certificate) for at least one other individual within their organization. Note: Financial institutions that chose to appoint an agent firm to file on their behalf are not required to request credentials for their own employees.

Appoint an Agent Firm (if applicable)
The Authorizer at a financial institution may designate an agent firm (e.g. a law firm or consulting group) to file on behalf of the institution by submitting a notarized letter to the Federal Reserve's Customer Contact Center ("CCC"). In such cases, the following form letter should be completed on the financial institution's letterhead, scanned and emailed to ccc.coordinators@kc.frb.org.

Agent Appointment Letter (DOC)

Revocation of an Existing Agent Firm (if applicable)
The Authorizer at a financial institution may need to prohibit a previously appointed agent firm from further filing on their behalf. In such cases, the following form letter should be completed on the financial institution's letterhead, notarized, scanned and emailed to ccc.coordinators@kc.frb.org.

Agent Revocation Letter (DOC)

Frequently Asked Questions Related to the Forms

Q. Who can designate an Authorizer?
A. A senior executive at the financial institution or agent firm who is authorized to file applications.

Q. Who can be an Authorizer?
A. An officer at the financial institution or agent firm who has responsibility for the oversight of applications. A senior executive who is authorized to file applications may designate himself or herself as Authorizer.

Q. What are the duties of an Authorizer?
A. An authorizer is responsible for the following tasks:

  • Identify employees who are authorized to submit application documents to the Federal Reserve.
  • Submit Authorizer Designation and Credential Request forms.
  • Communicate any changes concerning credentials to the CCC.
  • Ensure all credentialed employees comply with the terms and conditions of the Certification Practice Statement ("CPS") (PDF) and applicable security procedures.

Q. What are the responsibilities of individuals with credentials (digital certificates)?
A. Access E-Apps and submit application materials on behalf of the organization.

Q. How many employees should an organization request credentials for?
A. Organizations are encouraged to designate more than one employee with access to E-Apps to minimize the possibility of disruption or delay in accessing the system.

Q. When should the Credential Request Form be submitted?
A.The form may be submitted with the Authorizer Designation Form or anytime thereafter.

Step 2: Form and Letter Submission

Please submit this form to the Customer Contact Center at:

Email: ccc.coordinators@kc.frb.org
Fax: 800-660-7856

Mail:
Customer Contact Center
Federal Reserve Bank of Kansas City
P.O. Box 219416
Kansas City, MO 64121-9416

What happens next?

Submitted forms are reviewed
The CCC reviews all forms. If the forms are incomplete or otherwise appear to be inaccurate, the CCC will contact the Authorizer for clarification or to request additional information.

Certificate is issued and downloaded
Once the Credential Request Form has been received and validated by the Customer Contact Center, a certificate will be issued to the Subscriber. The Authorizer will receive an e-mail containing an authorization code, and the Subscriber will receive an email containing a reference number and Certificate Retrieval Procedures (PDF). The Subscriber will need both the authorization code and the reference number to download their certificate. Certificate download assistance is also available from the CCC.

Note: The minimum PC requirements are:

  • Microsoft® Windows® 10 is strongly recommended. Support is also provided for Windows 8.1 and Windows 7 Service Pack 1 (SP1) 32-bit and 64-bit versions.
  • Microsoft Internet Explorer® 11, Microsoft Edge, or Google Chrome™ is required for accessing E-Apps. Mozilla® Firefox® is not supported.
  • Your browser must be configured with the latest version of the Java Runtime Environment (JRE) browser plug-in. This component is available at no charge directly from Oracle (http://www.oracle.com/technetwork/java/javase/overview/index.html).
    Note: Oracle regularly updates its Java product line

 

Helpful Tips on Using Your Certificate

  • There is no charge to a filing organization for certificates.
  • Certificates must be downloaded within 18 days after receiving the e-mails regarding the issuance of the certificates, or a new certificate must be requested and issued.
  • Each employee of an agent firm will receive only one certificate regardless of how many organizations they are authorized to act on behalf of.
  • Certificates are valid for three years. Notification will be sent to the Authorizer and the Subscriber prior to the certificate's expiration date.
  • New certificates must be issued any time a Subscriber's name changes. Other changes (i.e., new physical address, e-mail address, phone number) can be made without having a new certificate issued.
  • The Authorizer is obligated to report any compromised certificates and/or request that a certificate be revoked when an employee no longer requires access to E-Apps.

Confidentiality Disclaimer--Multiple Filing Agents
An institution (Filer) may authorize multiple agents to file submissions on its behalf through E-Apps. These filing agents may be employees of the Filer or its affiliates (internal filing agents) and/or representatives of unrelated third parties, such as law firms (external filing agents).

E-Apps does not provide complete confidentiality to Filers with multiple filing agents. Each filing agent, whether internal or external, can view a complete list of filings submitted through E-Apps on the Institution's behalf. This list is comprised of brief, standardized descriptions of each filing type, including the authorization sought. Where more than one party is involved in a proposal (e.g., where a Filer seeks authorization to acquire another entity or entities), the identities of the parties also may appear.

A filing agent cannot view the contents of any filing or associated documents. Nevertheless, an agent not authorized to make a particular filing can become aware of the fact and type of a proposed transaction and authorization sought before the fact of filing or details regarding the proposal have been publicly announced. This could be undesirable in some instances, including those in which an external filing agent also represents competitors or potential competitors of the Filer.

A Filer may wish to take this limitation on confidentiality into consideration when authorizing multiple filing agents or when deciding whether to file a particular submission through E-Apps. Please note that for filings not originally made through E-Apps, the Reserve Banks may scan those filings into E-Apps so that they may be distributed to and processed by FRS staff electronically. When this is done, the Reserve Banks have the option to make available through E-Apps the same information on the filing that would be available to external filers and their filing agents had the filing originally been submitted through E-Apps. In addition, Filers and their filing agents will have the ability to make subsequent submissions related to the filing through E-Apps. A Filer seeking to avoid the confidentiality concerns noted above should clearly advise the Reserve Bank any time it does not want any information on a filing (including the fact of submission) made available through E-Apps.

Note: E-Apps is unavailable every Saturday from 11 PM CT through Sunday at 1 PM CT (GMT is 5 hours ahead).

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Last Update: August 20, 2018