Records Retention Program, Withdrawn Applications
The Board requests an increase in the retention period for withdrawn applications. The records were approved for temporary retention, with immediate destruction or return to applicant upon withdrawal, in N1-82-00-02, item 3. We have reassessed our business needs and determined that all applications case files should have the same retention period. The appropriate retention and disposition instructions are as follows:
Applications Cases Withdrawn
a. Electronic Files: Retain 15 years after withdrawal of application, then destroy.
b. Paper Files:
(1) If copied to electronic images, destroy upon verification of the electronic image.
(2) If not copied to another medium, retain 15 years after withdrawal of application, then destroy.